Last updated on 24 February 2020

 

Preamble

The Meeting Lab Pte Ltd (hereinafter also referred to as “TML”, “we”, “us” or “our”) is the Secretariat of this Congress or Association. TML operates the congress or association website on behalf of the association/society.

In accordance with the General Data Protection Regulation, we respect the privacy of the users of the website (the “User” or “you”) and are committed to protecting the personal information that users may share with us.

This Privacy Notice describes our practices regarding the collection, use and disclosure of information which we may obtain when you visit the website from which you are accessing this Privacy Notice or when you interact with any of the online registration forms, sign-up forms, other digital activities carried out by us through the website (“Activities”).

By entering the website and using or participating in any activities, you agree to the terms and conditions set forth in this Privacy Notice, including the collection and processing of your information. If you disagree to any term provided herein, please do not use the website or participate in any activities.

Collection of Personal Information

Visitors to our website need not provide any personal information about themselves to us. However, information on your Internet Protocol (IP) address, domain name, etc may get tracked by our server and be analyzed for statistical purposes. However, your individual identity will remain private.

The collection of personal data, however, will be required for purchases of products through our website, registration of an account, subscription of news emails and promotions, etc. The personal data collected may include but not be limited to information concerning your name, address, birth date, identity card/passport number, gender, email address, telephone number, credit card information, personal interests, etc, where permitted by applicable law. Provision of such information is completely voluntary but if you choose not to provide the requested information, we shall not be able to process your order or send you any required information.

Purpose of Collection

The personal data collected will be used for the purposes of confirming and your order, registration or subscription, facilitating payment of our products and services, marketing and promotion of our new products and offers, analyzing trends and statistics, and providing information about the congress.

Disclosure of Personal Data

The information we gather is not sold, given to, or otherwise shared with any third parties for commercial purposes. The personal data provided to us will be kept confidential. In connection with our business, we shall contract with companies or persons to provide third-party services including credit card processing, shipping and promotional services to facilitate your dealings with us. Certain information will be provided to these companies to fulfil the business transactions.

Your personal data may also be disclosed if the disclosure is necessary for the purpose of preventing or detecting a crime, or for the purpose of investigations or as required or authorized by or under any law or by the order of a court.

Choices to limit processing of Personal Data

The personal information provided to us undergoes processing and, as such, you are agreeing to be included to our congress or association customer database. We may communicate with the customers in our database from time to time, sharing information on promotions, new products, etc.

You have the right to limit in part or wholly any of the processes by which your data is subjected to with reasonable notice by you. If you prefer not to receive information from us, you may instruct us directly by e-mail providing us with your full name and email address. If you would like to update your information with us, please do so by sending us the details by email.

Security

We will endeavour and strive to protect the security of your personal information that you share with us. However, no data transmission over the Internet can be guaranteed to be 100% secure, and you do so at your own risk.

For payment details, we use a secured payment gateway system which will transmit your payment details directly to our payment gateway partner. We do not keep any payment details.

Data Transfer and Sharing

Your personal data may be stored and transferred to third party service or product providers, as well as to locations and/or systems within or outside Singapore subject to strict confidentiality and appropriate levels of security safeguards.

Changes to Privacy Policy

We reserve the right to change the terms and conditions in our Privacy Notice from time to time and such changes will be notified to you by posting an updated version of the Policy on our website.

How to contact us

If you have any complaints or queries regarding this Policy or in relation to misuse or suspected misuse of your personal data, please contact our Data Processing Officer at sarahten@themeetinglab.com